How to Manage Permissions on WordPress Multisite Networks

Manage Permissions on WordPress Multisite Networks

If you are in charge of a WordPress multisite network, it can be very useful standardize your setup across all your sites.

However, WordPress doesn’t have an easy way to standardize the permissions on multisites.

In this tutorial, I’ll show you how to control permissions and user roles across your network.

To make this happen, I’m going to recommend the PublishPress Capabilities plugin. This is a very useful plugin and can out on top in our list of the best WordPress permissions plugins.

PublishPress Capabilities

To get started, install the PublishPress Capabilities plugin on your main network site.

On the “Plugins” page, set the plugin to “Network Activate”. This allows the plugin to work on all sites in your network.

Stay in your main network site, and go to “Capabilities” in the WordPress admin menu.

On this screen, you can use PublishPress Capabilities to manage permissions and configure the user setup on your sites.

The important settings for multisite admins are at the bottom of the screen. You’ll see “include in new sites” and “sync role to all sites now”. These options are activated when you click “Save Changes”. If you don’t see these checkboxes, then you aren’t on your main network site.

What do these settings do?

  • include in new sites: this will create the default settings for new sites created in the future. So if you create a new role called “Guest Author” and all new sites in your network will also have this role.
  • sync role to all sites now: this will immediately become the default settings for all the existing sites in your network. This will overwrite any existing permissions, so be careful with this option.


  • Steve Burge

    Steve is the founder of OSTraining. Originally from the UK, he now lives in Sarasota in the USA. Steve's work straddles the line between teaching and web development.

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